Formats
The program around the topical focus is composed of various scientific contribution forms.
These include Full Papers (Stud HTI iosPress or MIBE), Abstracts (500 words via eGMS Proceedings), Workshops, Panels, Tutorials, and other special formats, e.g., Invited Sessions or Barcamps.
Beitrag | Publikation | Präsentation | Deutsch | Englisch | Open-Access | DOI | PubMed | Livivo | Google Scholar |
---|---|---|---|---|---|---|---|---|---|
Langbeitrag (Full Paper) | GMDS Series in Studies in Health, Technology and Informatics | Vortrag | - | + | + | + | + | + | + |
GMS Medizinische Informatik, Biometrie, Epidemiologie (MIBE) | Vortrag | - | + | + | + | - | + | + | |
Abstract | eGMS Proceedings | Vortrag | + | + | + | + | - | - | - |
Poster | + | + | + | + | - | - | - |
-: not fulfilled | +: fulfilled
Workshops, Panels, Tutorials and other special formats such as Invited Sessions or Barcamps can also be submitted.
Full Paper
The following research papers and reports may be submitted: Original Papers, Reviews, Technical Case Reports / Technical Case Reports.
Manuscripts for long papers must not have been previously published in print or electronic form and must not have been submitted to another conference, journal, or publisher for review/publication.
Prior publication of an abstract, or presentation of results at another meeting is permitted, but this must be indicated at the time of submission and in the manuscript. The structure and content of the manuscript should comply with the ICMJE "Uniform Requirements" or the Reporting Standards of the Equator Network. For deviating standards, especially for technical contributions from (medical) informatics, please refer to the Authors' Notes of the GMDS.
In addition, the specific requirements for publication in Stud Health Technol Inform or the GMS MIBE must be followed (see below).
General Information
The title should be as concise and precise as possible in describing the content — and indicating method/design of the study. Some examples:
- (Method or Technology) on (Endpoint) of (Population) – A stepped wedge Trial
- (Technology) in (application domain) — A scoping Review
- (Method / Technology / System / Project) — A Technical Case Report or (Method / Technology / System / Project) — Lessons Learned
In the title, original papers, reviews, and case reports should not ask questions or anticipate study results.
Disclosures
The following information must be provided at the end of the manuscript:
Ethics vote: Investigations involving human subjects or personal data or biomaterials require the indication of the vote of the responsible ethics committee. This is in the form: Ethics Committee, Chairman, Vote No., Date of initial vote.
Study registry: For all studies with an entry in a study registry, indicate in the form: study registry and no. in study registry.
Conflict of Interest: Disclosure of conflict of interest of authors* according to ICMJE criteria. If no conflict of interest: “The authors* declare that there is no conflict of interest.”
Authors’ contributions: Only authors who meet the criteria of the DFG, or the ICMJE for authorship are to be listed. The contributions of each author to the publication should be indicated. Use the name abbreviations (First letter of first given name, First letter of last name) for this purpose.
Example of a publication with Andrea Author, Bernd Author, Claudia Author: “Author* contributions: AA, CA: conception and conduct of the studies, data collection and interpreattion; BA: study design, data analysis and interpretation; AA, BA: writing of the manuscript, CA substantial revision of the manuscript. All authors* have approved the manuscript as submitted and accept responsibility for the scientific integrity of the work.”
GMDS Series in Studies in Health Technology and Informatics “iosPress”
The manuscript must be submitted in English. It must be submitted as a Word document (*.docx) camera-ready according to the format specifications of IOS-Press. The format requirements and templates can be found at IoS-Press, templates for special contribution types can be found in the table under the heading “General Author Instructions for Long Papers at GMDS Annual Meetings”.
The manuscript must not be longer than 8 pages.
There is a publication fee of 50€ plus VAT 7% per page for acceptance. The conference fee includes the publication fees for the first six pages. Upon receipt of the conference fee from an author, only additional publication fees will be charged from the seventh page onwards.
The manuscript must comply with the Reporting Standards of the Equator Networks or the requirements of the General Author Instructions.
Group of Authors / Collaborators:
- If a group of authors or a research group was involved, these are to be indicated at the last author position in the online registry. For this purpose, a separate email address, preferably a functional address, is required.
- In the manuscript, the author group should be listed after the last author with “on behalf of { Research Group }”. The individual authors are to be listed in a footnote (style “Footnote”). (The style may still be subject to change).
A pre-submission manuscript checklist can be found here.
Peer-Review
The review process takes place in two stages: After the first review, the authors receive the result of the review. If the contribution is accepted, the acceptance is often combined with instructions for revision, which are a prerequisite for the final acceptance. The revised manuscript according to the reviewers’ comments must be submitted to the Online Registry with a rebuttal letter and an additional version indicating the changes. The second stage of the review process is the final assessment and final decision whether the manuscript has been appropriately revised and is accepted for publication in the GMDS Series in Studies in Health Technology and Informatics. A further review step is not possible due to the tight deadlines for publication of papers before the meeting. If the manuscript is rejected in the first or second review, the SPC will decide whether to offer the authors an acceptance of the abstract combined with a presentation at the GMDS Annual Meeting. In this case of acceptance by the authors, the abstract will be published in eGMS.
GMS Medizinische Informatik, Biometrie und Epidemiologie “MIBE”
The manuscript is submitted to the Online Registry
Length: Maximum 25,000 characters (incl. spaces) — without abstract and references, incl. legends and tables. Maximum 6 figures or tables.
Except for the limitations listed above, the author's notes of the MIBE apply.
Peer-Review
The review process takes place in two stages: After the first review, the authors receive the result of the review. If the contribution is accepted, the acceptance is often combined with instructions for revision, which are a prerequisite for the final acceptance. The revised manuscript according to reviewer comments must be submitted with rebuttal letter and an additional version in which the changes have been marked, both in the online registry and in the review system of the MIBE.
The second stage of the review process is to assess whether the manuscript has been appropriately revised and can be accepted for the special issue for the annual meeting in MIBE. If not, another round of peer review will be conducted according to the MIBE procedure. If successful, the manuscript may be published in a subsequent issue of MIBE (not the special issue).
If the manuscript is rejected in the first or second review, the SPC will decide whether to offer the authors an acceptance of an abstract combined with a presentation at the GMDS annual meeting. If the authors accept this opportunity, the abstract will be published in eGMS.
Abstracts
The following can be submitted as abstracts: Original contributions, first preliminary results, case studies / case reports, concepts (review criteria here are a particular originality, as well as maturity and stage of implementation, if possible first experiences).
Will manuscripts be accepted that have already been presented at other conferences?
If a manuscript has already been presented in full or in part at another conference, please indicate in the references where the paper has already been presented and/or published when submitting.
Please also select:
- The rights are yours and the abstract should be published in the eGMS Proceedings as submitted.
- The rights do not belong to you and only a link to the original abstract publication should be published in the conference program. In this case, the DOI or another link / citation of the abstract must be given.
What forms of presentation can be chosen?
Authors can choose between a presentation and a poster. The presentation will take place in the context of a lecture session. Each lecture will last about 10–15 minutes including discussion. The posters will be presented in guided poster sessions. More detailed information to the authors will follow.
Formal Requirements
- Submission via the online registry: The contribution (without title, authors and bibliography) in German or English is copied into the text field.
- Length: Maximum 500 words
- References should be provided separately and do not count for the 500 words.
- Maximum number of references is 5.
- Abstracts can be submitted in German or English.
- Structure of the abstract (i.e. headings)
- German abstracts please use
- Einleitung, Methodik, Ergebnisse, Diskussion, Schlussfolgerung
- Einleitung, Stand der Technik, Konzept, Implementierung, Gewonnene Erkenntnisse
- English abstracts please use
- IMRD: Introduction, Methods, Results, Discussion, Conclusion
- ISCIL: Introduction, State of the Art, Concept, Implementation, Lessons Learned
- German abstracts please use
Literature References
The bibliography is inserted in the text field “Literature/References” according to the following scheme, where references are given Vancouver Style:
Journal article Author AA, Author BB, Author CC, Author DD, Author EE, Author FF. Title of article. Abbreviated title of Journal. Year of publication;volume number(issue number):page numbers. doi: URL DOI
Book chapter Author AA, Author BB. Title of chapter. In: Editor AA, Editor BB, editors. Title of book. # edition. Place of Publication: Publisher; Year of publication. p. [page numbers of chapter]. doi: ULR DOI (if available)
Book Author AA. Title of book. # edition[if not first]. Place of Publication: Publisher; Year of publication. Pagination. doi: ULR DOI (if available)
Abstract Author AA, Author BB, Author CC, Author DD, Author EE, Author FF. Title of article [Internet]. City: Publisher; Year Published [cited Date Accessed]. p. Pages Used. Available from: Website URL; doi: URL DOI
Website Author/organisation’s name. Title of the page [Internet]. Place of publication: Publisher’s name; Date or year of publication [updated yr month day; cited yr month day]. Available from: URL
A new line in the text field is used per reference. The references are numbered with the same numbering ([1]) as referenced in the text.
Workshops & Panels
The submissions of workshops or panels are recorded via the Online Registry. The form for this can be found here to download. This must be filled out and uploaded to the Online Registry.
Working Group Meetings
The meetings of the working groups and project groups are recorded via the Online Registry. The form for this can be found here to download. This must be filled out and uploaded to the Online Registry.
Special Sessions
BarCamps, committee meetings, industry sessions, or other types of contributions that do not fall under the above types are also recorded via the Online Registry. The form for this can be found here to download. This must be filled out and uploaded to the Online Registry.
Tutorials
Submisions for tutorials are recorded in a standardized way via a Word form and uploaded via the Online Registry. Please note: This process was already finished in 2022.