Formats

The program around the topical focus is composed of vari­ous scien­tif­ic contri­bu­tion forms.

These include Full Papers (Stud HTI iosPress or MIBE), Abstracts (500 words via eGMS Proceed­ings), Work­shops, Panels, Tuto­ri­als, and other special formats, e.g., Invit­ed Sessions or Barcamps.

-: not fulfilled | +: fulfilled

Work­shops, Panels, Tuto­ri­als and other special formats such as Invit­ed Sessions or Barcamps can also be submitted.

Full Paper

The follow­ing research papers and reports may be submit­ted: Orig­i­nal Papers, Reviews, Tech­ni­cal Case Reports / Tech­ni­cal Case Reports.

Manu­scripts for long papers must not have been previ­ous­ly published in print or elec­tron­ic form and must not have been submit­ted to anoth­er confer­ence, jour­nal, or publish­er for review/publication.

Prior publi­ca­tion of an abstract, or presen­ta­tion of results at anoth­er meet­ing is permit­ted, but this must be indi­cat­ed at the time of submis­sion and in the manu­script. The struc­ture and content of the manu­script should comply with the ICMJE "Uniform Requirements" or the Reporting Standards of the Equator Network. For devi­at­ing stan­dards, espe­cial­ly for tech­ni­cal contri­bu­tions from (medical) infor­mat­ics, please refer to the Authors' Notes of the GMDS.

In addi­tion, the specif­ic require­ments for publi­ca­tion in Stud Health Tech­nol Inform or the GMS MIBE must be followed (see below).

Gener­al Information

The title should be as concise and precise as possi­ble in describ­ing the content — and indi­cat­ing method/design of the study. Some examples:

• (Method or Tech­nol­o­gy) on (Endpoint) of (Popu­la­tion) – A stepped wedge Trial
• (Tech­nol­o­gy) in  (appli­ca­tion domain) — A scop­ing Review
• (Method / Tech­nol­o­gy / System / Project) — A Tech­ni­cal Case Report or (Method / Tech­nol­o­gy / System / Project) — Lessons Learned

In the title, orig­i­nal papers, reviews, and case reports should not ask ques­tions or antic­i­pate study results.

Disclo­sures

The follow­ing infor­ma­tion must be provid­ed at the end of the manuscript:

Ethics vote: Inves­ti­ga­tions involv­ing human subjects or person­al data or bioma­te­ri­als require the indi­ca­tion of the vote of the respon­si­ble ethics commit­tee. This is in the form: Ethics Commit­tee, Chair­man, Vote No., Date of initial vote.

Study registry: For all stud­ies with an entry in a study registry, indi­cate in the form: study registry and no. in study registry.

Conflict of Inter­est: Disclo­sure of conflict of inter­est of authors* accord­ing to ICMJE crite­ria. If no conflict of inter­est: “The authors* declare that there is no conflict of interest.”

Authors’ contri­bu­tions: Only authors who meet the crite­ria of the DFG, or the ICMJE for author­ship are to be list­ed. The contri­bu­tions of each author to the publi­ca­tion should be indi­cat­ed. Use the name abbre­vi­a­tions (First letter of first given name, First letter of last name) for this purpose.

Exam­ple of a publi­ca­tion with Andrea Author, Bernd Author, Clau­dia Author: “Author* contri­bu­tions: AA, CA: concep­tion and conduct of the stud­ies, data collec­tion and inter­preat­tion; BA: study design, data analy­sis and inter­pre­ta­tion; AA, BA: writ­ing of the manu­script, CA substan­tial revi­sion of the manu­script. All authors* have approved the manu­script as submit­ted and accept respon­si­bil­i­ty for the scien­tif­ic integri­ty of the work.”

GMDS Series in Stud­ies in Health Tech­nol­o­gy and Infor­mat­ics “iosPress”

The manu­script must be submit­ted in English. It must be submit­ted as a Word docu­ment (*.docx) camera-ready accord­ing to the format spec­i­fi­ca­tions of IOS-Press. The format require­ments and templates can be found at IoS-Press, templates for special contri­bu­tion types can be found in the table under the head­ing “General Author Instructions for Long Papers at GMDS Annu­al Meetings”.

The manu­script must not be longer than 8 pages. 

There is a publi­ca­tion fee of 50€ plus VAT 7% per page for accep­tance. The confer­ence fee includes the publi­ca­tion fees for the first six pages. Upon receipt of the confer­ence fee from an author, only addi­tion­al publi­ca­tion fees will be charged from the seventh page onwards. 

The manu­script must comply with the Report­ing Stan­dards of the Equator Networks or the require­ments of the General Author Instructions.

Group of Authors / Collaborators:

• If a group of authors or a research group was involved, these are to be indi­cat­ed at the last author posi­tion in the online registry. For this purpose, a sepa­rate email address, prefer­ably a func­tion­al address, is required. 
• In the manu­script, the author group should be list­ed after the last author with “on behalf of { Research Group }”. The indi­vid­ual authors are to be list­ed in a foot­note (style “Foot­note”). (The style may still be subject to change).

A pre-submission manu­script check­list can be found here.

Peer-Review

The review process takes place in two stages: After the first review, the authors receive the result of the review. If the contri­bu­tion is accept­ed, the accep­tance is often combined with instruc­tions for revi­sion, which are a prereq­ui­site for the final accep­tance. The revised manu­script accord­ing to the review­ers’ comments must be submit­ted to the Online Registry with a rebut­tal letter and an addi­tion­al version indi­cat­ing the changes. The second stage of the review process is the final assess­ment and final deci­sion whether the manu­script has been appro­pri­ate­ly revised and is accept­ed for publi­ca­tion in the GMDS Series in Stud­ies in Health Tech­nol­o­gy and Infor­mat­ics. A further review step is not possi­ble due to the tight dead­lines for publi­ca­tion of papers before the meet­ing. If the manu­script is reject­ed in the first or second review, the SPC will decide whether to offer the authors an accep­tance of the abstract combined with a presen­ta­tion at the GMDS Annu­al Meet­ing. In this case of accep­tance by the authors, the abstract will be published in eGMS.

GMS Medi­zinis­che Infor­matik, Biome­trie und Epidemi­olo­gie “MIBE”

The manu­script is submit­ted to the Online Registry

Length: Maxi­mum 25,000 char­ac­ters (incl. spaces) — with­out abstract and refer­ences, incl. legends and tables. Maxi­mum 6 figures or tables.

Except for the limi­ta­tions list­ed above, the author's notes of the MIBE apply.

Peer-Review

The review process takes place in two stages: After the first review, the authors receive the result of the review. If the contri­bu­tion is accept­ed, the accep­tance is often combined with instruc­tions for revi­sion, which are a prereq­ui­site for the final accep­tance. The revised manu­script accord­ing to review­er comments must be submit­ted with rebut­tal letter and an addi­tion­al version in which the changes have been marked, both in the online registry and in the review system of the MIBE.

The second stage of the review process is to assess whether the manu­script has been appro­pri­ate­ly revised and can be accept­ed for the special issue for the annu­al meet­ing in MIBE. If not, anoth­er round of peer review will be conduct­ed accord­ing to the MIBE proce­dure. If success­ful, the manu­script may be published in a subse­quent issue of MIBE (not the special issue).

If the manu­script is reject­ed in the first or second review, the SPC will decide whether to offer the authors an accep­tance of an abstract combined with a presen­ta­tion at the GMDS annu­al meet­ing. If the authors accept this oppor­tu­ni­ty, the abstract will be published in eGMS.

Abstracts

The follow­ing can be submit­ted as abstracts: Orig­i­nal contri­bu­tions, first prelim­i­nary results, case stud­ies / case reports, concepts (review crite­ria here are a partic­u­lar orig­i­nal­i­ty, as well as matu­ri­ty and stage of imple­men­ta­tion, if possi­ble first experiences).

Will manu­scripts be accept­ed that have already been present­ed at other conferences?

If a manu­script has already been present­ed in full or in part at anoth­er confer­ence, please indi­cate in the refer­ences where the paper has already been present­ed and/or published when submitting.

Please also select:

• The rights are yours and the abstract should be published in the eGMS Proceed­ings as submitted.
• The rights do not belong to you and only a link to the orig­i­nal abstract publi­ca­tion should be published in the confer­ence program. In this case, the DOI or anoth­er link / cita­tion of the abstract must be given.

What forms of presen­ta­tion can be chosen?

Authors can choose between a presen­ta­tion and a poster. The presen­ta­tion will take place in the context of a lecture session. Each lecture will last about 10–15 minutes includ­ing discus­sion. The posters will be present­ed in guid­ed poster sessions. More detailed infor­ma­tion to the authors will follow.

Formal Require­ments

• Submis­sion via the online registry: The contri­bu­tion (with­out title, authors and bibli­og­ra­phy) in German or English is copied into the text field.
• Length: Maxi­mum 500 words
• Refer­ences should be provid­ed sepa­rate­ly and do not count for the 500 words.
• Maxi­mum number of refer­ences is 5.
• Abstracts can be submit­ted in German or English.
• Struc­ture of the abstract (i.e. headings) 
  • German abstracts please use 
    • Einleitung, Methodik, Ergeb­nisse, Diskus­sion, Schlussfolgerung
    • Einleitung, Stand der Tech­nik, Konzept, Imple­men­tierung, Gewonnene Erkenntnisse
  • English abstracts please use 
    • IMRD: Intro­duc­tion, Meth­ods, Results, Discus­sion, Conclusion
    • ISCIL: Intro­duc­tion, State of the Art, Concept, Imple­men­ta­tion, Lessons Learned

Liter­a­ture References

The bibli­og­ra­phy is insert­ed in the text field “Literature/References” accord­ing to the follow­ing scheme, where refer­ences are given Vancou­ver Style:

Jour­nal article Author AA, Author BB, Author CC, Author DD, Author EE, Author FF. Title of arti­cle. Abbre­vi­at­ed title of Jour­nal. Year of publication;volume number(issue number):page numbers. doi: URL DOI

Book chap­ter Author AA, Author BB. Title of chap­ter. In: Editor AA, Editor BB, editors. Title of book. # edition. Place of Publi­ca­tion: Publish­er; Year of publi­ca­tion. p. [page numbers of chap­ter]. doi: ULR DOI (if available)

Book Author AA. Title of book. # edition[if not first]. Place of Publi­ca­tion: Publish­er; Year of publi­ca­tion. Pagi­na­tion. doi: ULR DOI (if available)

Abstract Author AA, Author BB, Author CC, Author DD, Author EE, Author FF. Title of arti­cle [Inter­net]. City: Publish­er; Year Published [cited Date Accessed]. p. Pages Used. Avail­able from: Website URL; doi: URL DOI

Website Author/organisation’s name. Title of the page [Inter­net]. Place of publi­ca­tion: Publisher’s name; Date or year of publi­ca­tion [updat­ed yr month day; cited yr month day]. Avail­able from: URL

A new line in the text field is used per refer­ence. The refer­ences are numbered with the same number­ing ([1]) as refer­enced in the text.

Work­shops & Panels

The submis­sions of work­shops or panels are record­ed via the Online Registry. The form for this can be found here to download. This must be filled out and uploaded to the Online Registry.

Work­ing Group Meetings

The meet­ings of the work­ing groups and project groups are record­ed via the Online Registry. The form for this can be found here to download. This must be filled out and uploaded to the Online Registry.

Special Sessions

BarCamps, commit­tee meet­ings, indus­try sessions, or other types of contri­bu­tions that do not fall under the above types are also record­ed via the Online Registry. The form for this can be found here to download. This must be filled out and uploaded to the Online Registry.

Tuto­ri­als

Submi­sions for tuto­ri­als are record­ed in a stan­dard­ized way via a Word form and uploaded via the Online Registry. Please note: This process was already finished in 2022.